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Board Minutes

Board Teleconference September 21, 2007

Present (Indicated by X)

X Mark Flint, region director                                   X Suzanne Poggio, deputy director

X Barb Sanford, past director                                 X Steve Kuyatt, communications director

   Diane Balogh, professional development director  X Cindy Schmieg, finance director

X Alan Tang, growth & development director               Lance Tanaka, chapter advocate

   Briana Sharp, chapter advocate                          X Mary Ann McCauley, chapter advocate

   Annette Tait, chapter advocate                            X Jackie LeFort, chapter advocate

X Laura Vernon, chapter advocate

Joy Capps, IABC Executive Board, Guest

M. Flint opened the meeting at 12:06 Pacific Daylight Time followed by roll call.

Approval of Minutes

S. Kuyatt moved to approve the minutes of the August 17, 2007 Board call. 

Seconded by S. Poggio. Discussion, Approved.

Finance

C. Schmieg reported on the financial statement date August 31, 2007. Approximately $1,000 in checking and $1,000 in savings.

MA McCauley Moved to approve the finance reoprt

Seconded by B. Sanford . Discussion. Approved.

Income was received from 2007 Silver Quill duplicate entries. More Silver Quill expenses remain to be paid. Long range forecast is showing expenses exceeding income.  Increasing importance for getting the sponsorship Committee up and running to increase income to support start up costs for 2008 regional conference.

Need to look at recommending the Silver Quill Committee review entry costs and evaluate a possible increase in fees for entry and duplicate awards.

C. Schmieg will work with B. Sanford to get the Sponsorship Committee up and rolling.

C. Schmieg will work on scheduling a call for the Finance Committee in advance of the October Board meeting.

Strategic Plan

MA McCauley has requested we complete the priority timeline by end of September. Each Board member should review and report back to MA McCauley with timeframes by 9/28/2007. For the October agenda she recommends we work to set priorities for coming quarters and can track our progress against. Bulk of the meeting time in October will be devoted to this.

Conference Partnership Request

The Oregon-Columbia chapter has requested the region partner with them and the Portland Metro Chapter of PRSA and the PRSA Pacific region for a spring 2008 conference.

J. LeFort will follow up with B. Everrett and the Oregon-Columbia Chapter to get more specifics. Board is wanting to be supportive of the Chapter but not negatively impact the upcoming PPR conference.

October Delegates Meeting

October 12-13 chapter/leader development meeting in St. Louis.

Reviewed chapters attending. Rooms are still available. M. Flint will circulate agenda soon.

IEB Nominations

B. Sanford will be the regional representative for the region on the IEB Nominating Committee. International would like a list of prospective names by October 1, 2007 as potential representatives/nominees. She will send an email to the Board requesting input. She will also follow up with additional names following the October Delegates Meeting.

Other business

S.Kuyatt reported he is still in need of several bios and photos for board members for posting to the Web site.

Adjourn

Meeting was adjourned at 12:55 p.m. Pacific Daylight Time.

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