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Board Minutes DRAFT

Board Teleconference May 16, 2008

Present (Indicated by X)

X Mark Flint, region director                                        X Suzanne Poggio, deputy director

X Barb Sanford, past director                                      X Steve Kuyatt, communications director

X Diane Balogh, professional development director       X Cindy Schmieg, finance director

X Alan Tang, growth & development director                   Lance Tanaka, chapter advocate

X Briana Sharp, chapter advocate                               X Mary Ann McCauley, chapter advocate

   Annette Tait, chapter advocate                                X Jackie LeFort, chapter advocate

X Laura Vernon, chapter advocate      

Guests: Joy Capps, Brian Everett                     

M. Flint opened the meeting at 12:05 p.m. Pacific Daylight Time followed by roll call.

Approval of Minutes

D. Balogh moved to approve the April 18th call minutes.

Seconded by M.A. McCauley.  No discussion. Approved.

Finance

C. Schmieg reported that dues Rebate for April was late from International and will show in the May expense report. Approximately $956 in checking.  Some reimbursements outstanding from the April meeting that will be going out. Will be able to invoice International for additional events that are posted on the regional Web site. Cash flow is low right now, but it is seasonal and all will level out.

D.Balogh moved to approve the finance report. 

Seconded by S. Kuyatt.  No discussion.  Approved.

Reimbursement policies

The Board is looking into revising reimbursement policies for Board and Delegates.  Finance Committee will provide recommendations for the June board call.

Sponsorship Materials

C. Schmieg has distributed information and asks Board members to share with their chapters and committees to help raise visibility.

Strategic Plan

J. Capps reported that reports from each chapter will be needed for International in June (Rolled up into a regional report.) M. Flint will be in touch with Chapter Advocates and Delegates for updates.  We will use the reports for the August Board Planning Session.

M.A. McCauley reported on status of updates and revisions to the plan – again asked for an update on priorities between now and the end of the calendar year for the time line.

International Conference

C. Schmieg, J. LeFort, M.A. McCauley, and S. Poggio will be attending.  S. Poggio will get a list of Region attendees at the conference.  We are not hosting a formal conference but will have some sort of informal gathering. If CAs can follow up with Chapter Delegates to see who from chapter leadership will be attending. S. Poggio will report back with details.

Other

B. Sanford requested Chapter Advocates check in with Chapters to see who is voting their slate at the International Board meeting.

Vote for the 2008-09 PPR Board Slate will be held electronically on June 16th.

Conference

B. Everett reported on activities to date for planning for Exchange. All speakers have been confirmed; Cvent is in place. Hopefully board members will register early to ensure system is working and start revenues arriving. Sponsorship packets are ready. C. Schmieg stated that she sent everyone copies of the materials and ask that they please be forwarded on to anyone who might be interested. Silver Quill materials should be ready within the next week or so.

Adjourn

Meeting was adjourned at 12:58 Pacific Daylight Time.

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