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Board Minutes

Board Teleconference March 21, 2008

Present (Indicated by X)

X Mark Flint, region director                                        X Suzanne Poggio, deputy director

X Barb Sanford, past director                                      X Steve Kuyatt, communications director

X Diane Balogh, professional development director       X Cindy Schmieg, finance director

X Alan Tang, growth & development director                X Lance Tanaka, chapter advocate

X Briana Sharp, chapter advocate                               X Mary Ann McCauley, chapter advocate

X Annette Tait, chapter advocate                                X Jackie LeFort, chapter advocate

X Laura Vernon, chapter advocate                          

X Brian Everett, Conference Planning Committee Chair, Guest

M. Flint opened the meeting at 12:03 p.m. Pacific Standard Time followed by roll call.

Approval of Minutes

S. Kuyatt moved to approve the minutes of the February 15, 2008 board call. 

Seconded by A. Tait. No discussion. Approved.

Finance

C. Schmieg reported.  Financial statements were sent out via email for the Board to review.  Year end financials were sent out as submitted to International.  We have approximately $5,700 in checking.  Revenue and expenses are tracking as budgeted.  We need to look at doubling our reserves due to the increased budget for conference – something to keep in mind as we move through the year.

CVent – still working on issues in getting this process set up and in place.

Quickbooks – still working on this

Sponsorship – asking each Board member to refer at least one company or candidate for consideration.

M.A. McCauley moved to approve the treasurer’s report.

Seconded by L. Tanaka. No discussion. Approved.

Chapter Reports

L. Tanaka reported that he has been in contact with the Utah and San Francisco Chapters.  Each chapter is addressing some issues relating to succession planning.

A. Tait reported planning is still on track for a visit from Julie Freeman on April 10th to the South East Wisconsin Chapter and possibly April 9th in Madison.

S. Poggio attended a meeting of the Madison Chapter.  Definitely leadership planning issues that are a concern for the chapter.

J. LeFort will be traveling to Hawaii for the Ilima Awards and presenting to the Board.

MA McCauley will be presenting to the membership of Great Plains in Bismark.

April 2008 Board and Delegates Meeting

Attendance down at the Spring Meeting.  We need to dig deeper into why participation was down at this meeting, do we need to look at adjusting schedules.

Mark will send out an Agenda

Conference

B. Everett joined the call to provide an update on the planning for the Fall Conference.  RFPs have been received and are being reviewed, references checked.  Expect to have a full slate of topics and presenters confirmed in the next several weeks.  Working with Dani Bader at Starbucks on the Keynote presenter. They have had some leadership changes so we are looking at Valerie O’Niel or a new VP coming on board in April or early May.  Working on the branding and marketing elements and will have more to unveil at the upcoming meeting in Tucson.

Scholarships

Seven candidates submitted.  Board members will email their votes/recommendations to D. Balogh as to who will receive the scholarships.

Nominations

B. Sanford reported that the nominations have closed and excellent applications have been received.  Committee has met once and processed the slate.  Follow up calls are in the works and they expect to have the slate finalized shortly. There will be a board call on the third Friday in April to approve the slate.

Adjourn

Meeting was adjourned at 1:00 p.m. Pacific Daylight Time.

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