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Board Minutes

Board Teleconference January 18, 2008

Present (Indicated by X)

X Mark Flint, region director                                        X Suzanne Poggio, deputy director

X Barb Sanford, past director                                      X Steve Kuyatt, communications director

   Diane Balogh, professional development director       X Cindy Schmieg, finance director

   Alan Tang, growth & development director                   Lance Tanaka, chapter advocate

X Briana Sharp, chapter advocate                                X Mary Ann McCauley, chapter advocate

X Annette Tait, chapter advocate                                 X Jackie LeFort, chapter advocate

X Laura Vernon, chapter advocate

X Joy Capps, IABC Executive Board, Guest

 M. Flint opened the meeting at 12:10 p.m. Pacific Standard Time followed by roll call.

Approval of Minutes

S. Kuyatt moved to approve the minutes of the December 21, 2007 board call. 

Seconded by C. Schmieg. No discussion. Approved.

Communications

J. LeFort and S. Kuyatt are both involved in the Conference planning committee and the Silver Quill Committee. S. Kuyatt is preparing preliminary time lines for both committees for communications needs. Need to look at a communication to the region from the board/director with updates/specifics on the Leadership Institute, April Delegates meeting and the regional conference.

Need to look at scheduling a “Live” update session for the Web at the April meeting.

Outreach to Chapters for Best Practices to post to the Web – need new content.

Need information on upcoming professional development calls to post to the Web.

Outreach to members for suggestions for a name for the conference – looking to establish a solid brand but want an innovative and inspiring name to carry forward.

Finance

C. Schmieg reported.  Financial statements were sent out via email for the Board to review. Based on December statements approximately $3,048 in checking.  Still some outstanding reimbursements for the October Board meeting. January dues rebates will be approximately $1,500.

Quickbooks – currently working on a draft of the codes – will have a draft out to the finance committee soon and will be working in February to get 2008 books up an running in Quickbooks.

S. Kuyatt moved to approve the treasurer’s report.

Seconded by M.A. McCauley. No discussion. Approved.

B. Sanford is still working on the 500 Club letter.

Chapter Reports

M.A. McCauley visited the Las Vegas Chapter as part of their awards judging and the visit went extremely well. Representatives from the chapter will be attending LI.  Membership and revenues up from 2007 significantly.

S. Poggio is hoping to attend a meeting with the Madison Chapter end of the month.

A. Tait reported a date has been set for April 10th for the visit to the SE Wisconsin Chapter from International and the Region.

B. Sharp reported that Sacramento will be attending the April delegates meeting.

J. LeFort reported that OCIABC responded favorably to the Board’s decision concerning access to a distribution list for their upcoming conference with PRSA.  Still looking at a possible visit to the Hawaii Chapter.

April 2008 Board and Delegates Meeting

M. Flint will be sending out details to chapters and Board for reservations, etc.

Silver Quill Program

Still a ways out – biggest need for volunteers to help with coordinating judging and soliciting chapters to judge.

Leadership Institute

S. Poggio suggested we give away a conference registration at the reception. She is working to get a list of region attendees. S. Kuyatt will send a communication to regional participants once the list is available. Communication will also solicit feedback on an informal delegates meeting at the close of LI.

Nominations

B. Sanford reported that nomination materials are updated and will soon be ready for Web posting. Still looking for an additional Board member to serve on the committee per the bylaws. L. Vernon has volunteered to take on that role.

Sponsorship Committee

C. Schmieg reported some great people have stepped forward as advisors for the committee and developing the program. Suggesting a five person committee with a call coordinator with liaisons to the conference and Silver Quill committees. Looking at this year as a starting point with adjustments and alterations to the program in the following year. Beginning to develop materials and guidelines. Liaison for the conference committee has been established – one for the Silver Quill Committee will be identified as that committee gets going this year.  Do need to find a person to act as the call coordinator.

Adjourn

Meeting was adjourned at 12:59 p.m. Pacific Standard Time.

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