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Board Minutes

Board Teleconference February 15, 2008

Present (Indicated by X)

   Mark Flint, region director                                        X Suzanne Poggio, deputy director

X Barb Sanford, past director                                      X Steve Kuyatt, communications director

X Diane Balogh, professional development director       X Cindy Schmieg, finance director

   Alan Tang, growth & development director                   Lance Tanaka, chapter advocate

   Briana Sharp, chapter advocate                               X Mary Ann McCauley, chapter advocate

X Annette Tait, chapter advocate                                   Jackie LeFort, chapter advocate

   Laura Vernon, chapter advocate                          

X Brian Everett, Conference Planning Committee Chair, Guest

S. Poggio opened the meeting at 12:02 p.m. Pacific Standard Time followed by roll call.

Approval of Minutes

S. Kuyatt moved to approve the minutes of the January 18, 2008 board call. 

Seconded by C. Schmieg. No discussion. Approved.

Finance

C. Schmieg reported.  Financial statements were sent out via email for the Board to review. Based on January statements approximately $3,684 in checking.  In good shape for this point in the year. Co-marketing opportunity with International for seminars within the region that will bring an additional $3,000 of income that will be added to the budget.

Cvent – working to set up the merchant account with Wells Fargo and get things set up. Hoping to find a Chapter or member that has set up a merchant account with Wells Fargo that can provide some assistance. Any Board members who would like to participate in the online training please let her know and she will send you the information to participate.

Quickbooks – Goal is to have it completed for the February statement.

2007 Year End – working to submit information to International

M.A. McCauley moved to approve the treasurer’s report.

Seconded by D.Balogh . No discussion. Approved.

Chapter Reports

S. Poggio will be attending a meeting with the Madison Chapter end of the month.

A. Tait reported that Omaha and Iowa have their awards programs going.

April 2008 Board and Delegates Meeting

S. Poggio reported that logistics are in place. Tucson is sending information to LI.  Stay tuned for more information or contact M. Flint.

Conference

B. Everett joined the call to provide an update on the planning for the Fall Conference.  Committee is very much paying attention to the research of what members are saying they want to happen. Dates for the conference are September 21-23, 2008.  Saturday, September 20th will be the Regional Board of Directors meeting in the morning with the Delegates joining in the afternoon. Sunday will include a number of pre-conference and opening activities including the Silver Quill program and opening reception on Sunday evening. He walked through an outline of the schedule, topics and some targeted presenters for the remainder of the conference schedule.

RFP has gone out soliciting presenters and topics.

Sponsorship sub-committee has formed and is preparing sponsorship packages. Looking at several opportunities that we can plan further in advance for if we go forward with an event in 2009.

S. Kuyatt will organize a brainstorming conference call for naming the conference.

Leadership Institute

S. Poggio reported that 14 chapters from PPR are in attendance – approximately 50 attendees from the Region. Information on the Tucson meeting, Board Nominations, Silver Quill, Regional Conference and the need for volunteers will be presented at the Region’s reception.  Need to start planning for scholarship awards for International Conference and the awarding of a conference scholarship.

Nominations

B. Sanford reported that the first communication has gone out to the Region announcing nominations.  She has received several inquiries and has already received a packet of materials. Additional communications will go out in the subsequent weeks.

Memorial Contribution for St. Louis

As an expression of sympathy to the St. Louis Chapter and in recognition of the tragic loss of IABC member Connie Karr, the Pacific Plains Region will make a $100 contribution to the Friends of the Kirkwood Library foundation. 

A. Tait moved (via a previous email) to make the donation. 

S. Kuyatt seconded (via a previous email) Discussion. Approved.

Adjourn

Meeting was adjourned at 12:45 p.m. Pacific Standard Time.

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