Board Minutes

Board Teleconference August 17, 2007

Present (Indicated by X)

X Mark Flint, region director X Suzanne Poggio, deputy director

X Barb Sanford, past director Steve Kuyatt, communications director

X Diane Balogh, professional development director X Cindy Schmieg, finance director

Alan Tang, growth & development director Lance Tanaka, chapter advocate

X Briana Sharp, chapter advocate X Mary Ann McCauley, chapter advocate

X Annette Tait, chapter advocate X Jackie LeFort, chapter advocate

X Laura Vernon, chapter advocate

Joy Capps, IABC Executive Board, Guest

M. Flint opened the meeting at 2:06 Central Daylight Time followed by roll call.

Approval of Minutes

D. Balogh moved to approve the minutes of the July 13-14, 2007 meeting and Board retreat.

Seconded by C. Schmeig. Discussion, Approved.

Finance

C. Schmeig reported that finances are stretched. We are still recovering from the lessons learned from the April delegates meeting

There should be about $1,000 in revenue toward the end of this month from Silver Quill duplicates.

B. Sanford suggested reviewing opportunities for increasing revenue from the Silver Quill program. Discussion included sponsorships, increasing entry fees and increasing costs for duplicate awards. It was noted that there won’t be a cost for certificate frames next year, as two years’ worth of frames were ordered this year. The Finance committee, Sponsorship committee and Silver Quill committee will take this discussion offline and report back.

C. Schmeig is working on the credit card.

MA. McCauley moved to approve the minutes of the Financial Report. Suzanne seconded. Discussion, Approved.

STRATEGIC PLAN

MA. McCauley will pull actions and assigned board members out into separate columns in the spreadsheet.

1. Learning & Growth.
1.1 IABC has effective and engaged leaders and volunteers who are aware of and undertand the strategic direction of the association.
Action	AI
PPR develops a succession plan	B. Sanford
Establish nominating committee and recruits volunteers per bylaws.	B. Sanford
Strategic plan and status reports against the action plan are posted quarterly on the web site	Report to delegates at biannual meetings
PPR sends strategic plan to delegates.	Discontinue
1.2 PPR has effective programs and services in place to support chapter leaders.
Postings to the web site	Ongoing
Form and promote sub-groups for Chapter Leaders	Attempted, will revisit
Pre- and post-year survey	Informal, director email, through delegate meetings, CAs filling in with chapters that don’t attend. This is working.
Develop a one-page scorecard for chapters	Need an objective measure for how chapters are doing. Membership, financial, succession, etc. metrics. There is a chapter assessment tool on the web site, but you have to search for it (no links).
Develop a scorecard for the region	B. Sanford
Regional update including who we are to all board members	M. Flint, August & January
1.3 PPR delivers quality professional development opportunities to members.
Conference exploratory committee	Update to conference planning committee (remove budget for mini seminar)
Best practices in programming and posts to the web site	Ongoing, become more vigilant in requesting materials to post (change “collects” to “requests”
Region collects best practices in accreditation and posts to web site	M. McCauley to recommend names for Accreditation Champion.
E-group for professional development directors	Formed but not used. Discontinue.
Region hosts semi-annual conference call for chapter leaders regarding accreditation	Pending appointment of Accreditation Champion.
Form an e-group for accreditation.	Pending appointment of Accreditation Champion.

S. Poggio suggested that the remainder of the plan be assigned to the board as individuals or committees to take offline and report back.

1.4 related to Silver Quill

1.4 IABC recognition programs identify and spotlight excellence in communications, and enhance the visibility of the communications profession.
All items Silver Quill related	Silver Quill committee
1.5 PPR facilitates regional membership growth and development.
Facilitates regional membership growth and development	Alan
2. Business Processes
2.1 IABC’s governance structure facilitates communication, cooperation and interaction among all levels of the organization.
Primarily related to chapter advocates	Lance & Annette
2.2 The IABC brand “Be Heard” is strengthened through strong brand practices at all levels of the organization.
All brand-related	Steve & Jackie
3. Customer
3.1 PPR engages chapter leaders and helps them Be Heard.
Related to chapter advocates	Lance & Cindy (documentation)
3.2 Employers recognize and support the value of IABC membership
Recognition from region director	M. Flint--immediately
Critical Success Factors
4.1 Pacific Plains Region is profitable.
Finance-related	C. Schmeig

Council Of Regions (COR)

M. Flint reported that the meeting focused on making the communication process between COR, regions and chapters more fluid and efficient. He will report on this topic further at the October delegates meeting; additional information will be reported at LI in San Antonio.

B. Sanford asked how other regions reimburse delegates for travel. M. Flint stated that policies differ greatly, depending on geographic location.

J. Capps reinforced the importance and value of face-to-face delegate meetings, even though they are costly.

Board Retreat and Strategy Session

M. Flint asked for ideas for improving the process. MA. McCauley suggested that strategic planning be placed at the top of the agenda, so that greater progress can be made. B. Sanford noted that the agenda is a balancing act, as chapter discussion needs to be covered prior to strategic planning, in order to more effectively accomplish strategic planning. All noted that this is an ongoing learning experience.

October Delegates Meeting

S. Poggio noted that an additional reminder needs to go out near the end of August to ensure that rooms are reserved in time to get the negotiated rate. Board members and delegate are reminded to coordinate transportation from the airport to the hotel. Kit Jenkins will participate on Saturday morning and for the dine-around Friday night. Four St. Louis members will be helping with the dine-around. S. Poggio also reminded all to ask chapters if there’s anything that they would like to see on the agenda.

M. Flint will send a reminder to delegates before the end of August.

Other Business

S. Poggio announced that she will be unable to make the Madison chapter’s networking event on Aug. 30, and it would be good if another board member(s) could attend.

Adjournment

Meeting adjourned at 3:00 p.m. Central Daylight Time

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