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Board Minutes

Board Teleconference, August 14, 2008

Present (Indicated by X)

X Mark Flint, past director                                   Suzanne Poggio, deputy director

Steve Kuyatt, deputy director                              X Cindy Schmieg, ABC, finance director

X Alan Tang, growth & development director        X Lance Tanaka, chapter advocate

X Mary Ann McCauley, ABC chapter advocate       X Brian Everett, ABC, professional development

X Annette Tait, ABC, APR, chapter advocate         X Suzanne Hatcher, communications director                     

X Jackie LeFort, ABC, chapter advocate                X Laura Vernon, chapter advocate

Marsha Kuykendall, chapter advocate      

M.A McCauley opened the meeting at 12:05 p.m. Pacific Time followed by roll call.

Approval of Minutes

Motion to approve the minutes from August 1 -2 board meeting.

B. Everett moved. L. Tanaka seconded motion. Minutes approved.

Finance Update

C. Schmieg reported net income 0f $14,000; $10,000 in checkbook, already having moved $5,000 into savings.

Silver Quill and Conference have been generating some good revenue for the region.

Note: The merchant account fees accounted for nearly 4% last month. These fluctuate each month, rather than a set fee for our account.

C. Schmieg will discuss account fees with Wells Fargo to better understand this issue. She will also discuss increasing the credit limit on our account.

Overall, things are looking really good.

Motion to approve the finance report.

M Flint moved. Laura seconded. Finance report approved.

Exchange Conference Upate

Things are starting to pick up. There are almost 80 registered right now. Join n’ Go for a total of nine registered for the conference.

Lessons learned for next year: Summer promotion and late promotion.

We’re nearly at budget with scholarships.

Next week, we have a con call with our committee to ensure on-site logistics are planned out.

Only hole in terms of breakout session, having a difficult time filling w/ speaker and relevant topic. Original topic was: How to develop strategic to messages that tie back to organizational goals. Opened up the call to suggested topic and speakers to PPR board members.

M. Flint suggested leveraging IABC staff speakers. He cited that several recent articles in Communication World focused on employee messaging.

Send an email to B. Everett in the next week with any suggested topics/speakers.

Exchange Conference 2009 location – both chapters Chicago and Minneapolis – are interested in being the host location. S. Poggio and B. Everett. Deadline is next week to provide for chapters to provide final.

Chapter Advocate Update

L. Tanaka lined up a meeting with the Chicago chapter in November. Will attend their board meeting and professional development meeting. This will be my first meeting with the chapter.

M. McCauley is working on making contact with chapters.

L. Vernon will be meeting with president/president elect of Minnesota when in town for a conference later this Fall. Contacted other chapters. Will probably go to Las Vegas in February to support their Bronze Quill Awards. Seattle board is still in transition. J. LeForte to send new board member roster to L. Vernon. May have an opportunity to meet with Seattle chapter during Exchange Conference.

J. LeForte contacted chapters. Still questionable on who will be attending the delegate meeting from Silicon Valley.

L. Tanaka provided some concepts for the chapter leader survey. A. Tang will continue to work on survey.

Other Business

B. Everett is finalizing the professional development calendar with topics and times. Anticipates that he will have that finalized soon.

September meeting schedule – if you have any agenda items to add, post on the PPR Yahoo Group site.

General “shout out” to B. Everett for his great work on the Exchange Conference.

Adjourn

M. Flint moved to ajourned. Suzanne H. seconded the motion. Meeting was adjourned at 12:35 Pacific Time.

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